Request for information - Ref No: FOI241226
Request
We received your request on 5 March 2024.
We have handled your request under the Freedom of Information Act.
A copy of your request is set out in the extract below:
“Under the Freedom of Information act can you please provide the following information in respect of Ordnance Survey:
- The name, position and contact details (telephone number and email address) of the person responsible for arranging and administering the organisations insurances.
- Which classes of commercial insurance do the organisation currently procure?
- When are these policies due for renewal?
- How much does the Authority spend annually on its insurance premium?
- Please confirm the name of the organisation’s current insurance broker/advisor (if applicable).
- When was the contract for insurance broking services last reviewed/tendered?
- What method was used to procure the organisations broker services, ie Contract Notice in Find a Tender Service, CCS Framework, YPO Framework, open market tender etc.
- When will the current contract for insurance brokerage services expire?
- Is this subject to a potential extension?”
Our response
I confirm that Ordnance Survey does hold some of the information you have requested. Where the information is exempt from disclosure this is stated.
Taking each request in turn, I confirm the following:
1. The name, position and contact details (telephone number and email address) of the person responsible for arranging and administering the organisations insurances
The position of the person responsible for OS insurance contracts is the Procurement and Contract Manager.
The information relating to the name and direct contact details, is held by OS but is exempt from disclosure under section 40(2) (personal information) of the FOIA, as the information constitutes personal data.
Section 40(2) provides that personal data is exempt information if one of the conditions set out in section 40(3) is satisfied. In our view, disclosure of this information would breach the data protection principles contained in the General Data Protection Regulations and Data Protection Act 2018
In reaching this decision, we have particularly considered:
- the reasonable expectations of the employees: given their positions, OS considered that none of the individuals would have a reasonable expectation that their personal data would be disclosed;
- the consequences of disclosure; and
- any legitimate public interest in disclosure.
Section 40(2) is an absolute exemption and therefore not subject to the public interest test.
Under section 16 of the FOIA (Advice and Assistance): You can contact Procurement using the ‘Contact us’ form on the Procurement pages of the OS website here: General procurement and tender opportunities (ordnancesurvey.co.uk)
2. Which classes of commercial insurance do the organisation currently procure?
- Commercial Combined/Property Damage (Inc surveyors equipment)
- Combined Liability (Public & Products Liability & Employer Liability)
- Motor
- Personal Accident/Travel
- Crime
- Professional Indemnity Combined
- D&O Management Liability
- Drone/UAV
- Terrorism
- Environmental Liability
- Cyber
3. When are these policies due for renewal?
01 April 2024 for the classes referred to above except: 1 May 2024 for D&O Management Liability; and 18 August 2024 for Environmental Liability.
4. How much does the Authority spend annually on its insurance premium?
£522,566.14.
5. Please confirm the name of the organisation’s current insurance broker/advisor (if applicable).
Arthur J. Gallagher Insurance Brokers Limited
6. When was the contract for insurance broking services last reviewed/tendered?
December 2021.
7. What method was used to procure the organisations broker services, ie Contract Notice in Find a Tender Service, CCS Framework, YPO Framework, open market tender etc.
CCS Framework.
8. When will the current contract for insurance brokerage services expire?
28 February 2025.
9. Is this subject to a potential extension?
No extension.
Internal review
Your enquiry has been processed according to the Freedom of Information Act (FOIA) 2000. If you are unhappy with our response, you may request an internal review with our Internal Review Officer by contacting them, within two months of receipt of our final response to your Freedom of Information (FOI) request, as follows:
Internal Review Officer
Customer Service Centre
Ordnance Survey
Adanac Drive
Southampton
SO16 0AS
Please include the reference number above. You may request an internal review where you believe Ordnance Survey has:
- Failed to respond to your request within the time limits (normally 20 working days)
- Failed to tell you whether or not we hold the information
- Failed to provide the information you have requested
- Failed to explain the reasons for refusing a request
- Failed to correctly apply an exemption or exception
The Internal Review Officer will not have been involved in the original decision. They will conduct an independent internal review and will inform you of the outcome of the review normally within 20 working days, but exceptionally within 40 working days, in line with the Information Commissioner’s guidance.
The Internal Review Officer will either: uphold the original decision, provide an additional explanation of the exemption/s applied or release further information, if it is considered appropriate to do so.
Appeal to Information Commissioner’s Office (ICO)
If you are still dissatisfied after our internal review, you can complain to the Information Commissioner’s Office (ICO). You should make complaints to the ICO within six weeks of receiving the outcome of an internal review. The easiest way to lodge a complaint is through the ICO website.